What does your team's admin work cost?

List the jobs your team repeats every week, how long each takes, and how long it would take to review a finished draft instead. See the hours and dollars it costs today and what comes back.

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Repeat work your team does by hand

Example numbers. Change them to match your team.

Hours a week today

30.8

0.8 full-time people

Cost a year today

$49,333

Hours back a week

25.2

When your team reviews drafts instead of doing the work

Back a year

$40,266

1258 hours

Where the time goes

  • Maintenance requests triaged and dispatched8.0h to 1.0h
  • Rental applications screened7.0h to 1.2h
  • Lease renewals prepared3.3h to 0.7h
  • Owner statements written4.5h to 0.8h
  • Resident emails answered8.0h to 2.0h

TodayReviewing drafts

How to use it

  1. 1Pick the example closest to your firm, then change the numbers to yours.
  2. 2For each job, enter how many a week and the minutes each one takes today.
  3. 3Enter how long it would take a person to review a draft of it.
  4. 4Read the hours and cost a year, and the jobs that take the most time.

Questions

What counts as repeat admin work?

Any job your team does the same way many times a week: reading requests, filling forms, checking documents against a rule, writing the same kind of email or report.

What does reviewing a draft mean?

Instead of doing the job from scratch, a person reads a finished draft, fixes anything wrong and approves it. The draft is prepared for them, by software or by AI.

What hourly cost should I use?

The wage plus payroll taxes and benefits. A common rule of thumb is the hourly wage times 1.25 to 1.4.

Where do the example numbers come from?

They are illustrations, not measurements. Time a week of each job on your own team and put in your numbers.

Start with the biggest bar

The job at the top of the chart is usually the one worth handing off first. Read five jobs your team still does by hand and the success metrics your company has never measured.

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Find out which of these jobs we can take off your team

On a 30-minute intro call we go through the work your team does by hand and what we would build and run for you.

Book an intro call